Executive Administrative Assistant| Dallas TX .

Executive Administrative Assistant | Dallas, TX

Position Purpose:

The Executive Administrative Assistant performs a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. The Executive Administrative Assistant is generally the first point of contact to individuals seeking out his/her manager. All basic office tasks including drafting correspondences, manning the telephones, receiving messages, packages and maintaining his/her supervisor’s calendar are done within this position. The Executive Administrative Assistant may also provide some support to his/her supervisor and may also be required to accompany clients in the absence of his supervisor. This is a regular, full-time, FLSA non-exempt position, subject to extended work hours, including evenings and weekends.

The following is a list of general responsibilities for the Executive Administrative Assistant. It is understood that these general responsibilities are not inclusive of all the duties that this position requires, but instead, are intended as a general scope of work.

Essential Functions:

  • Assists the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe and distribute minutes of meetings
  • Ensure supervisor is prepared for upcoming appointments by gathering materials necessary for each meeting.
  • Receive and direct visitors and clients. Serve as first point of contact for external contacts.
  • Communicates with the general staff on the President’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • General clerical duties including filing, photocopying, fax and mailing, preparing and modifying documents including invoices, correspondence, reports, drafts, memos and, emails.
  • Handle requests for information and data
  • Open, sort and distribute incoming correspondence

 Minimum Qualifications:

  • Bachelor’s degree or Equivalent Experience with at least 5 years of experience in providing support to upper-level management.
  • Computer skills and knowledge of relevant software
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Must have good organizational skills and be able to work well in a team environment.
  • Proficiency in MS Office Suite (MS Word, Powerpoint, and Excel)

Knowledge, Skills, and Abilities:

  • Professional communication skills – written and verbal
  • Excellent management, time-management, and problem-solving skills.
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexible, adaptable, service- and team-oriented
  • Ability to work independently and with professional discretion
  • Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction
  • Produce well thought‐out, professional correspondence free of grammatical and spelling errors
  • Project a positive and professional demeanor
  • Interact professionally with internal and external contacts
  • Promptly respond to requests with accuracy and a courteous demeanor
  • Display proficiency using standard office equipment such as a computer, fax,
  • photocopier, scanner, etc.

EJES Employee Company Goal

Consistently and efficiently produce quality work within budget and on schedule.

Drainage Design Engineer | Dallas, TX .

General Job Description:

EJES, Inc. is seeking a Drainage Design Engineer to work on large- and small-scale transportation and drainage design engineering infrastructure projects. Typical activities and project deliverables may include hydraulic design and analysis, hydraulic computations, drainage reports, associated construction plans, and related specifications and estimates production. The ideal candidate will have 5-10 years of progressive engineering experience with a background in roadway drainage design to support transportation and multi-disciplinary clients. Hydrologic and hydraulic modeling software used for typical projects may include Geopak Drainage/SUDA, HEC-RAS, HY-8, HEC-HMS, FlowMaster, and other design software to meet local, state and federal requirements.  The position requires the ability to work independently, collaborate in a team environment, multi-task, and exercise practical engineering judgment in problem identification and solutions, using the application of engineering design principles, procedures and criteria.   MicroStation experience required. Knowledge of TxDOT design practices is desirable.  A bachelor’s degree in Civil Engineering from an accredited college or university and Engineer-in-Training (EIT) certification is required, with eligibility for Professional Engineering (PE) license in one year.

Project Types: Statewide (TxDOT), local, municipal, federal transportation drainage and hydraulic design projects

 Senior Project Manager | Jackson, MS .

Position Purpose

The Senior Project Manager is in charge of various high-profile civil engineering projects, which may include local, state, and/or federal projects, such as roadway, drainage, airport, bridge, utility, water/wastewater, and/or traffic projects. This position is responsible for keeping the project on schedule and under budget. The Senior Project Manager communicates with everyone involved in the project, ensuring that everyone is on the same page. This position also carries the responsibility of anticipate problems before they occur and find ways to accomplish project goals regardless of changing circumstances. This is a regular, full-time, FLSA exempt position, subject to extended work hours, including evenings and weekends.

The following is a list of general responsibilities for the Senior Project Manager. It is understood that these general responsibilities are not inclusive of all the duties that this position requires, but instead, are intended as a general scope of work.

Essential Functions:

  • Plans, reviews, designs and certifies drawings for roadways, streets, drainage, utilities, buildings and other structures and systems; conducts field inspections of projects; signs and seals engineering plans, reports, specifications and contract documents.
  • Drafts and creates engineering drawings from field data, sketches, drawings, raw data, diagrams and verbal/written narrative instructions; performs calculations of geometric designs for public works projects.
  • Coordinates various aspects of design projects and engineering-related programs, including preparing preliminary and final cost estimates; construction plans, contract documents, and material specifications.
  • Manages staff through appropriate delegation and work supervision; meets regularly with staff to discuss and resolve workload and technical issues; reviews work in progress in order to anticipate technical and management problems; recommends changes to improve the organization’s functions and processes; interprets statutes and regulations.
  • Supervises assigned staff; prioritizes and assigns tasks and projects; disciplines, trains, cross-trains and evaluates staff; counsels, coaches and instructs employees as required; monitors work and evaluates performance; ensures staff adhere to policies and procedures in compliance with local, state and federal regulations.
  • Provides detailed information and documentation regarding various projects to which they are assigned.
  • Performs the lead role in the review, coordination, and administration of specific projects to provide quality project deliverables on budget and on schedule.
  • Reviews construction plans for compliance with the local, state and/or federal guidelines, codes, and design standards
  • Performs special project studies and technical reports and recommends design improvements and prepares.
  • Provides mentoring and technical work direction to other engineering staff.

 

Minimum Qualifications:

  • Bachelor’s Degree in Civil Engineering,
  • At least ten years of engineering experience.

 

Knowledge, Skills, and Abilities:

  • Principles and practices of civil engineering and surveying; modern methods and techniques in the design construction and maintenance of public and private projects; principles and practices of project management
  • Pertinent local, state and federal policies, procedures, standards, codes and ordinances
  • Principles and practices of effective employee supervision
  • Read and interpret engineering plans and specifications
  • Understand contract documents, legal documents and visual aids
  • Measure quantities of completed work
  • Apply established mathematical and statistical techniques to analyze data
  • Conduct inspections
  • Evaluate the work of contractors and consultants to establish compliance with project plans, specifications, laws, ordinances and standards
  • Communicate effectively, both orally and in writing; establish effective working relationships
  • Use a personal computer and various engineering software applications CADD software,
  • Reading and interpreting rules and regulations
  • Effectively advising assigned staff on project issues.

 

Licenses and/or Certifications:

  • State licensure as a Professional Engineer is required.
  • Valid driver’s license is required.

 

EJES Employee Company Goal

Consistently and efficiently produce quality work within budget and on schedule.